Care Admin Lead

Why Charlie Health?

Millions of people across the country are navigating mental health conditions, substance use disorders, and eating disorders, but too often, they’re met with barriers to care. From limited local options and long wait times to treatment that lacks personalization, behavioral healthcare can leave people feeling unseen and unsupported.

Charlie Health exists to change that. Our mission is to connect the world to life-saving behavioral health treatment. We deliver personalized, virtual care rooted in connection—between clients and clinicians, care teams, loved ones, and the communities that support them. By focusing on people with complex needs, we’re expanding access to meaningful care and driving better outcomes from the comfort of home.

As a rapidly growing organization, we're reaching more communities every day and building a team that’s redefining what behavioral health treatment can look like. If you're ready to use your skills to drive lasting change and help more people access the care they deserve, we’d love to meet you.

About the Role

As the Care Admin Lead, you will oversee a team responsible for managing critical data operations, including data reconciliation, manual data entry, and data migration between systems. Your role will be pivotal in ensuring the accuracy, integrity, and efficiency of our data processes, supporting various departments across the organization in delivering exceptional care and service. Success will be measured by the productivity and performance of your team as well as your ability to prioritize completion of high-priority tasks.

Our team is full of passionate, forward-thinking professionals eager to take on the challenge of the mental health crisis and play a formative role in providing life-saving solutions. We are looking for a candidate who is inspired by our mission and excited by the opportunity to build a business that will impact millions of lives in a profound way. 

Responsibilities

• Team Management: 
  • Lead and oversee a team of Care Delivery Specialists, providing guidance, coaching, and support to ensure optimal performance and productivity. Foster a collaborative and inclusive team environment focused on achieving team goals and objectives.
• Data Reconciliation: 
  • Manage the reconciliation of data sets to ensure consistency, accuracy, and completeness. Develop and implement reconciliation procedures and protocols to identify and resolve discrepancies effectively.
• Manual Data Entry: 
  • Supervise manual data entry tasks, ensuring data is entered accurately and efficiently into relevant systems or databases. Establish quality control measures to minimize errors and maintain data integrity.
• Data Migration: 
  • Coordinate and oversee data migration projects, including the extraction, transformation, and uploading of data between systems. Collaborate with cross-functional teams to plan and execute data migration activities within defined timelines and quality standards.
• Process Improvement: 
  • Continuously evaluate and optimize data operations processes to enhance efficiency, accuracy, and scalability. Identify automation opportunities and implement solutions to streamline workflows and reduce manual effort.
• Quality Assurance: 
  • Implement quality assurance measures and perform regular audits to validate the accuracy and completeness of data. Develop and maintain documentation of data processes, standards, and best practices.
• Cross-Functional Collaboration: 
  • Collaborate with stakeholders from various departments including admissions, care experience, and compliance to understand data requirements and priorities. Communicate effectively with internal teams to address data-related issues and support business objectives.

Qualifications

• 3+ years of relevant work experience
• Bachelor's degree in health sciences, communications, or relevant field
• Proven experience in data operations, data management, or related roles, with a strong understanding of data reconciliation, manual data entry, and data migration processes.
• Previous experience in a leadership or supervisory role, with demonstrated ability to lead and develop high-performing teams is preferred
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and stakeholders.
• Knowledge of database systems and tools such as GSheets, Salesforce, and EMRs is a plus.

So—what do you think?

If you’ve made it this far, well, we’re excited to meet you too. Just one more thing that we want you to remember: we pride ourselves on our meritocratic, performance-driven culture. There are lives on the line, and we have teens to save. There’s no room for complacency. Your scope of responsibility and opportunity to make a difference will be uncapped at Charlie Health, but we need your commitment that you will work tirelessly for our patients, parents, and partners. At the end of day, our team is committed to helping you succeed at Charlie Health because when you succeed, our patients succeed, and we get one step closer to solving the mental health crisis. We’re hopeful that this role will give you the experience to go and do whatever you want in life but the fulfillment to make you never want to leave our team. We look forward to solving the mental health crisis, together.

Please note that this role is not available to candidates in Alaska, California, Colorado, Maine, New York, Washington State, Washington D.C., Massachusetts, Oregon, New Jersey, Connecticut, and Minnesota   #LI-REMOTE

#LIREMOTE

Our Values

• Connection: Care deeply & inspire hope.
• Congruence: Stay curious & heed the evidence.
• Commitment: Act with urgency & don’t give up.